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Accounting & Distribution System

Pay Roll System

Time Manegement System

email Manager System

Accounting System & Distribution System

Introduction to the Planet Accounting System

This accounting system incorporates four (4) modules namely, general ledger, (GL), accounts receivables (AR), accounts payables (AP) and tax. In order to accommodate all transactions in an accounting system, all occurring transaction documents must be entered to the system. These transaction documents are as follows.
General Ledger Journal Voucher Bank Reconciliation Audit Adjustment Standard Journal Voucher (for recurring JVs)	Accounts Receivables Invoice Credit/Debit Notes Receipts	Accounts Payable Invoice Credit/Debit Notes Payments	Tax Tax Details

Several Master Files are available in to cover all the requirements by an accounting system. These master files are the following Document Serial Number for (GL,AR and AP) Code Master Tax Master Foreign Exchange Master Customer Master Supplier Master User Rights Master System Setting Master Account Group Chart of Accounts Budget File

Introduction to the Planet Distribution System

This distribution system has sales, purchase and inventory modules. In order to accommodate all transactions in a sales, purchase and inventory system, all occurring transaction documents must be entered to the system. These transaction documents are as follows.
Quotation to Customers. These are keyed-in to the system as Quotation Documents. Customer Orders. These are keyed-in to the system as Sales Orders (SO) Purchase Invoices to Suppliers. These keyed-in as Purchase Orders (PO) Sales Invoices to Customers. These are keyed-in as Sales Invoices (SIV) Supplier Invoices. These are keyed-in as Goods Receipts (GRN) Sales Credit/Debit Documents. These are keyed-in as Sales Credit/Debit Notes (SCN/SDN) Purchase Credit/Debit Documents. These are keyed-in as Purchase Credit/Debit Notes (PCN/PDN) Stock In/Out and Transfer Documents. These are keyed-in as Stock Transactions.
This system is also capable of short closing Purchase Orders (PO) and Sales Orders (SO) when the situation requires it. Outstanding PO�fs and SO�fs can be short closed as needed in the Purchase Order and Sales Order Entry screens respectively.

Several Master Files are available in to cover all the requirements by a sales, purchase and inventory system. These master files are the following Code Master Tax Master Foreign Exchange Master Customer Master Supplier Master Item Master Part Sales Price Master Part Purchase Price Master Sales/Purchase/Inventory Master Location Master (Warehouse) Location Stock Master User Rights Master System Setting Master

System Requirements

Pentium Machine (recommended)

Minimum 32 MB of RAM

Minimum 10 MB for Software only on each client PC

Minimum 10 MB for Executable in Server under network environment

Microsoft Win 95/98 or NT

GENERAL LEDGER Journal Voucher Listing Audit Adjustment Check List Chart of Accounts Listing Budget Data Listing Account Re-valuation Check List Cash Book / Bank Book Bank Reconciliation Statement Trial Balance by Group code Trial Balance - Plain format Ledger Card Balance Sheet ( T - Format ) Balance Sheet ( V - Format ) Profit / (Loss) Statement Profit / (Loss) Statement Comparison P/L Actual to Budget Variance Report GST Report (Type-1) GST Report (Type-2) A/C RECEIVABLES Invoice / DN / CN Entry Check List Receipt Entry Check List Outstanding Bal. Revaluation Check List Customer Master Listing ( Detail/Summ ) Debtor Aging (Detail/Summ) Debtor Ledger (Detail/Summ) Money Collected Listing Collection Schedule Official Invoice/DN/CN Official Receipt Statement of Account - B/F Method Statement of Account - Open Item Method Letter of Payment A/C PAYABLES Invoice / DN / CN Entry Check List Payment Entry Check List Out. Bal. Revaluation Check List Supplier Master Listing ( Detail/Summ ) Creditors Aging (Detail/Summ)t Creditors Ledger (Detail/Summ) Payment Report Payment Schedule Official Invoice/DN/CN Remittance Advice Supplier Address Label

SALES & PURCHASE Customer List Supplier List GST Master List Part Sales Price List (Sort: PN / Customer) Part Purchase Price List (Sort: PN / Supplier) Sales Order Entry Check List DO Invoice, DN, CN Check List Purchase Order Entry Check List Goods Receive DN, CN Check List Sales Order Official D/O Printing Official Invoice Printing Official Sales DN/CN Printing Official P/O Printing Official Purchase DN/CN Printing Packing List O/S Sales / PO Cross Ref. Bal. Report - Code O/S Sales / PO Cross Ref. Bal. Report - Part No. Gross Profit / Loss Report by PN Gross Profit / Loss Report by Supplier Gross Profit / Loss Report By Customer PURCHASE REPORTS Monthly P/O Register Outstanding P/O Balance Report by Doc Number Outstanding P/O Balance Report by Part Number Outstanding P/O Balance Report by Supplier Goods Receipt Register Goods Receive Report by Part Group Goods Receive Report by Supplier Purchase Comparison Summ Report by Part Group Purchase Comparison Report Purchase Report By Part Group and Part Number Supplier + GST wise Purchase Report ( B4 Tax)

SALES REPORTS Monthly SO Register Outstanding S/O Balance Report by Customer Outstanding S/O Balance Report by Doc Number Outstanding S/O Balance Report by Part Number Outstanding S/O Report by Part No, Wanted Date Outstanding S/O with Matching Stock Balance Sales Analysis Report by Customer Sales Analysis Report by Part Group Sales Analysis Report by Part Number Sales Comparison Detail Report by Part Group Sales Comparison Report by Customer Sales Comparison Summary Report by Part Group Sales Register Sales Report (Customer Wise w/ Gross Profit/Loss) Sales Report By Part Group and Part Number SO - Invoice Matching Report Customer + GST wise Sale Report ( B4 Tax) Monthly Sales Report by Customer Monthly Sales Report by Part Group INVENTORY Part List Stock List - FIFO - (Loc + Item) FIFO Stock Balance Supplier-Wise Stock Report By PN & Warehouse Stock Report By Warehouse & PN Stock Ledger Report Stock Transaction Summary Report Stock Transaction Report by Document Type Mthly Tran. Summary By PN & Warehouse Mthly Tran. Summary By Warehouse & PN Mthly Tran. Summary By Transaction Code Stock Value Report By PN & Warehouse Stock Value Report By Warehouse & PN Stock Value Report By Warehouse Yearly Tran. Summary By Transaction Code Stock Summary (FIFO) Stock Warning List By PN, Warehouse Stock Take Entry Check List Stock Transaction Variance Report Stock Take Discrepancy Report